Unless your school, division or department has a different requirement, a Payment Request Form (PDF) is only needed when:
A Purchase Order is issued by Procurement after a requisition is submitted to them. A Payment Request Form is used to submit an invoice for payment to University Payables.
Information about creating a requisition for a purchase order is located on the purchase orders webpage.
Information about new supplier registration is located in the Suppliers section of the Procure-to-Pay website. Existing suppliers can find information about updating and maintaining their data.
An invoice is the official document from a supplier requesting payments for goods or services rendered. A pro forma invoice is a price quote and subject to change. University Payables does not pay from pro forma invoices, statements, quotes or estimates.
All departmental users can run the SC-255 report in the Enterprise Accounting System (EAS). If you require assistance in running this report, please visit EAS Training & Support and select the Learn about EAS Reports link.
There are several reasons why the stipend did not pay. Please create a support ticket with the Division of Information Technology for further research.
Department Approvers and Releasers are assigned by the Finance Directors. Please contact your Finance Director if you are unsure of your Approver or Releaser.
No, you will not receive a Form 1099 for your stipend payments. If you have additional questions on this subject, please contact the Tax Department.
Stipends use a weekly payment cycle. To be included in a weekly cycle, please release the stipends by Tuesday at 2 p.m. Payments will be produced each Wednesday and be available at the Marvin Center for pickup each Friday. Note: Stipends not released by 2 p.m. each Tuesday will be paid on the next weekly payment cycle. For more information, please refer to Stipend Resources .
Travel & Business Expense Reimbursements
Use an approved Missing Receipt Acknowledgement and Approval Form as your receipt in Concur. It is not intended to replace a missing/lost receipt on a consistent basis. Lost/missing receipts should be infrequent and unusual, as receipts can be reprinted or easily requested (i.e., hotels, catering, restaurants if the date is provided), and should generally be for small dollar amounts.
Meals and miscellaneous expenses (tips for baggage handlers, metro fares, etc.) under $75.00 do not require a receipt but the expense must be appropriately documented.
We follow the IRS standard mileage rate. As this updates yearly, please put mileage rate in their search tab for the current rate. Concur does this automatically.
If you have direct deposit with Payroll, you should receive your reimbursements direct deposited. If this is not happening, you should contact University Payables at (571) 553-0247 or [email protected] .
Please see this step-by-step walk through for Concur on filing the report.
Repayments should go through the Touchnet site.
45155 Research Place
Ashburn, VA 20147