University Payables logo with GW pictures

University Payables

We support the university’s mission by providing a centralized invoice processing and payment function across the university in one administrative operation. This allows GW schools and departments to utilize their resources toward core university missions and service delivery.  The department is responsible for payments of goods and services, employee travel and business expense reimbursements, awards, honorariums, stipends, and other payments.

We are committed to:

  • Process payment transactions in a timely and accurate manner
  • Provide the highest level of customer service to all external and internal customers
  • Maintain fiscal controls through our policies and procedures in order to ensure compliance with state, federal and university policies / procedures and other appropriate laws, tax reporting regulations, and directives
  • Partner with departments to improve efficiency
  • Deliver reliable reporting and spend analysis to internal customers

How can we help you today?

University Payables manages various types of payments for goods and services provided to the university, and has outlined the appropriate process depending on the type of bill being paid.

Release stipends by 2 p.m. on Tuesday to be included in the weekly stipend payment cycle. Payments are produced each Wednesday, and are available at the Marvin Center for pickup each Friday.  Stipends released after the 2 p.m. deadline on Tuesdays will be processed in the following weekly stipend payment cycle. Refer to Stipend Resources  for more information.

The  Honorarium Recipient Form is used to register and pay Honorarium Recipients.  Instructions are available.

The university’s standard payment terms are NET 30 (30 days from invoice date) and payments are made Monday. ACH is the preferred method of payment. A more detailed description of GW's payment terms is available.

If concerned that you have received a fraudulent check, please contact us for assistance.

Employees sign up for Direct Deposit through Payroll Services.

A supplier must complete and submit the ACH/Electronic Payments Authorization (Direct Deposit) Form (PDF) to Supplier Maintenance for approval to receive payments via direct deposit.