This Contract Process Guide is intended as a reference to assist university employees in better understanding the processes and procedures associated with contracts and business transactions at the George Washington University (“GW” or “university”). University employees are encouraged to become familiar with the procedures in this Guide.
This Guide provides information to answer three key questions often related to contracts and business transactions:
Which university offices need to review or approve a contract or a proposed transaction?
Who is authorized to sign a contract?
Where can additional information related to contracts or transactions be found?
For purposes of this Guide, the following terms are used throughout:
The term “contract” means any agreement or other negotiable document covering a relationship and/or the mutual exchange of promises. A more detailed definition of the term is included under the FAQs (see Section VIII of this Guide).
The term “contractor” or “other party” means the outside (non-university) party to a contract, including but not limited to suppliers, vendors, sellers, affiliates, collaborators, and similar parties.
The term “responsible university office” means the school, division, department or office from which a desired transaction or contract originates. This office typically is responsible for the business terms of the contract, communicates with the contractor, and has the ongoing obligation to monitor the terms of the contract after it has been executed.
"OGC” is an acronym for the Office of General Counsel at GW.
This Contract Process Guide is available on the university’s Procurement website. This Guide is intended to be updated periodically. Please send questions, comments, and suggestions for improvements to [email protected] and include in the header of the email “Contract Process Guide.”
This Guide is not intended to provide legal advice for any particular situation. Legal advice can be provided only in the course of communication with an attorney in the Office of General Counsel (“OGC”) with reference to the facts of a specific situation. Accordingly, this information should not be relied on as a substitute for obtaining legal advice from OGC.
- Contract Process Guide
- I. Introduction
- II. University Contracts and Transactions
- III. The Purchasing of Goods and Services
- IV. Contracts Originating through Other Offices
- V. Contract Review and Approval Process
- VI. Step-By-Step Instructions
- VII. Signature Authority
- VIII. Contract Basics - FAQs
- IX. Common Types of Contract Documents
- X. Contact Information
- Appendix A - Competitive Exemptions List
- Appendix B - Signature Authority Table
- Appendix C - Form Routing/Tracking Sheet
- Procurement Manual
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