Requesting Payments for GW International Employee Sponsorship (USCIS Filing Fees)

Homeland Security Fee Payment

Soon after submission of your complete employment-based visa application to the International Services Office, you will receive a follow-up email confirmation of the required filing fee amount from McCandlish Holton. This total amount should be requested from University Payables for a check to be made out to and mailed to McCandlish Holton.

Use the following instructions to submit your requests to University Payables for payment using iBuy+ Invoice. You will need to have available to attach to the invoice entry form a screen print from the U.S. Citizenship & Immigration website or other viable documentation to support the requested payment amount and the payment remittance address. Multiple fees can be requested at one time

Instructions for Concur Invoice

When submitting requests for Homeland Security filing fees to University Payables, populate the fields on the invoice entry form in GW iBuy+ Invoice as indicated below.

Select vendor McCandlish Holton PC - Address Code: Richmond-02.
Prepare the request using the Non PO Payment Request Policy.
Select "N/A" in the Are All Services Performed Outside the US? field.
Select "No" in the Is 100% of the Payment for Services? field.
Select "Non-PO Commercial Invoice" or "Other - Identify" in the Invoice Form Type field.
Select "Standard" in the Invoice Type field.
The Invoice Number should include the invoice date and amount to be paid in whole dollars.
- Example: Invoice date is 06/10/2021, and the amount $2,500.99. Invoice number should be 0610212500.
Invoice Date is the current date (the date the request is being made to University Payables).
Currency is USD-US. Dollar.
Total Invoice Amount - all fees per one request.
Grant/Non-Grant, Oracle Alias, and FD Group - select appropriate payment source. These allocations, along with the Expense Type in Distributions, is department and school specific. Check with the appropriate Finance Director for clarification if needed.
Select "Attachment Required" in the Special Handling Code field to alert Payables of the requirement.

Select the correct FD Group.
Be sure to hit the save button on the Concur screen.

Once submitted, and then reviewed and approved by the designated approver, the request is forwarded to University Payables. A priority is made to have the requests approved and included on the Monday check payment run. Checks are issued to McCandlish Holton and mailed.

Please contact University Payables at P2Pgwu [dot] edu (subject: USCIS%20Filing%20Fees) (P2P[at]gwu[dot]edu) with any questions.