Purchase Orders

 

   

When a department or school identifies a need to purchase a good or service, the departmental requisitioner should complete an on-line requisition in the Enterprise Accounting System (EAS). The requisition is then received by Procurement and the necessary steps are taken by the Procurement staff to acquire the commodity.

Once all information is complete for a purchase, the requisition will be turned into a Purchase Order. A Purchase Order (PO) is a written authorization from the university requesting a supplier to provide goods or services.

When a signed Purchase Order is accepted by a supplier, a contract is created. The George Washington Standard Terms and Conditions(PDF) will govern the purchase and acts as an offer from the university to purchase the requested items. The offer is accepted by the supplier when they supply the requested items. The contract is formed through offer and acceptance, and the supplier can expect payment by the university in return for the delivered items.  GW is required to enact data protection obligations upon Service Providers that process personal data that originates from the European Economic Area/European Union (EEA/EU). In the event that the Service Provider intends to process GW data from the EEA/EU, the Data Protection Addendum for Attachment E must be included with the Purchase Order.  Appendix 1 of Schedule 1 of Attachment E should be completed and sent to [email protected].

The University reserves the right to pay any or all amounts due under the contract by using either a procurement card (p-card) or a Single Use Account (SUA) method of payment. The Contractor must accept the University’s p-card or a SUA method of payment, as applicable.  Contractor is prohibited from charging the University any additional fee, charge, or other obligation related to the University’s use of either a p-card or a SUA method of payment.