Landing page Graphic for Procurement

Welcome to the new Procure-to-Pay at GW!

Procurement and Accounts Payable have come together to form a new organization that offers cradle-to-grave ownership of buying activity. We are excited about this opportunity to provide better service and communication with our customers, both internal and external to GW. We do ask that you bear with us as we re-organize our webpages.

 

In the meantime, should you need to reach us, feel free to contact the following individuals for assistance:

 

Rodney Johnson - P: 571.553.4278 | [email protected] for the purchase of goods and iBuy Marketplace contracts

Joshua Murray - P: 571.553.4160 | [email protected] for the purchase of services and contract related inquiries 

Mimi Lima - P: 571.553.4215 | [email protected] for all other Procurement related questions

Rachel Waple - P: 571.553.4193| [email protected] for Concur Invoice inquiries

Tonnica Ford – P: 571.553.4127 | [email protected] for Wires and Payables Customer Service

Arun Kumar Doppalapudi Naga  P 571-553-0210 |[email protected] for assistance with Stop Payments

Danny Callum – P: 571.553.4129 | [email protected] for P-Cards and Supplier Maintenance

Vivian Walston – P: 571.553.4163 | [email protected] for Concur Expense.

Shelley Shearer – P: 571.553.4261 | [email protected] for other Pcard/Payables/Concur related questions.

 

 

Stay tuned for more exciting news from  Procure-to-Pay!


 

Procure-to-Pay

A number of purchasing and expense reporting methods are utilized at GW, including:

  • Purchase orders are the primary buying method for purchases over $3,500.
  • The GW Procurement Card (P-Card) is a corporate credit card that can be used to make small dollar purchases (under $3,500) necessary to conduct GW business.
  • iBuy+ Expense Reporting is the university's online application to report P-card transactions and to reimburse GW employees for business related expenses, such as meals and travel costs.
  • iBuy+ Travel Services is the university's online full service travel application that enable you to plan and purchase business travel quickly and easily.
  • iBuy+ Goods & Services is the university's online supplier marketplace enabling authorized faculty and staff to browse supplier catalogs and select and order products from many of the university's preferred contract suppliers.
  • A number of University-Wide Agreements have been negotiated to further maximize GW's buying power. These include goods and services such as catering, mobile phones, temporary staffing, shredding and more.

The procurement process at GW will vary based on the source of the funds used to pay for the purchase. University funds are far less restrictive with regard to the necessary procurement actions than that of Federal dollars expended through grants and contracts. For more information on what is required for your purchase, please see the Procurement Guidelines Matrix for more information.


 

Purchase Orders

When a department or school identifies a need to purchase a good or service, the departmental requisitioner should complete an on-line requisition in the Enterprise Accounting System (EAS). The requisition is then received by Procure-to-Pay and the necessary steps are taken by the Procure-to-Pay staff to acquire the commodity

P-Card

The GW P-Card is a “corporate liability” card; the university pays the monthly bill. A P-Card is issued to a specific individual. The card is used by authorized GW staff, faculty, and student employees, and by designated affiliate fiscal staff to purchase small-dollar items ($3,500) for university use.