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  • About Us
    • Our Team
  • Procurement
    • Welcome to Gatekeeper
    • Procurement Methods
    • Enterprise-wide Agreements
    • Cooperatives
    • Purchase Orders
    • Sustainable Procurement
    • Training
    • Uniform Guidance
    • NDAA Section 889 Compliance
  • Payables
    • Paying A Bill
    • iBuy+ Invoice
    • Advarra
    • Fraudulent Check Inquiry
    • International
    • Payment Terms
    • Stop Pay Request
    • USCIS
    • Stipend Resources
  • P-Card
    • Overview & Benefits
    • Enrollment
    • P-Card Training
    • Cardholder Responsibilities
    • Approver
    • Finance Director
    • P-Card Helpful Guidelines
    • Glossary
  • Doing Business with GW
    • New Supplier Registration
    • Existing Suppliers
    • Current Business Opportunities
    • GW Supplier Code of Conduct
    • Fraud Alert
    • Supplier Frequently Asked Questions
  • Travel
  • iBuy+
  • Expense Reporting
  • Resources
    • Payment Methods
    • Contract Process Guide
    • Procurement Manual

Home Receiving Process

Procurement | Finance Division

Invoice Training Resources

 

What You Need to Know
How to Adjust an Invoice to Match a PO (PDF)
Approving an Invoice (PDF)
iBuy+ Invoice FAQs
AP Invoice Workflow (PDF)
Navigating iBuy+ Invoice to Determine Invoice Status or Payment Status (PDF)
Invoice Number Protocol
Process Overview (PDF)
Non-PO Invoice Submission (PDF)
2-Way PO Invoice Submission (PDF)
3-Way PO Invoice Submission (PDF)
Invoices Requiring New Supplier Setup (PDF)
Expense Type Correction Process (PDF)
Best Practices for Receiving Goods in iBuy+ Invoice
Receiving Process

Invoice Training - Demonstration Video
GW iBuy+ Invoice - Training Session March 2019 Demonstration (VIDEO)

Invoice Micro-Video Tutorials
Approving an Invoice (VIDEO)
Check Profiles & Revise Profile Options (VIDEO)

Entering a Receipt without an Invoice (VIDEO)
PO Search (VIDEO)
Submit a Non-PO Related Invoice (VIDEO)
Submitting an Invoice for a New Supplier (VIDEO)
Submitting Assistance Requests to AP & Training Materials / Sessions (VIDEO)

Receiving Process

The process for submitting a receipt when not entering the receipt in conjunction with the PO Invoice submission process is demonstrated with the screenshots below.  Best practices for receiving goods in iBuy+ Invoice should be followed.

 

Starting new invoice receipt screenshot
Create new request screenshot
Find purchase order screenshot
Click on purchase order tab screenshot
Selecting line on PO to enter receipt screenshot
Entering receipt information screenshot
Screenshot showing receipt successfully entered

 

Procure to Pay

Finance Division

45155 Research Place
Suite 360
Ashburn, VA 20147

Procurement
Phone: 202-994-2500
[email protected]

PCard
[email protected]

Payables
Phone: 571-553-0247
[email protected]

Travel Services
[email protected]

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