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Office of the Executive Vice President, Chief Financial Officer & Treasurer

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Procurement | Finance Division

Invoice Training Resources

 

What You Need to Know
How to Adjust an Invoice to Match a PO (PDF)
Approving an Invoice (PDF)
iBuy+ Invoice FAQs
AP Invoice Workflow (PDF)
Navigating iBuy+ Invoice to Determine Invoice Status or Payment Status (PDF)
Invoice Number Protocol
Process Overview (PDF)
Non-PO Invoice Submission (PDF)
2-Way PO Invoice Submission (PDF)
3-Way PO Invoice Submission (PDF)
Invoices Requiring New Supplier Setup (PDF)
Expense Type Correction Process (PDF)
Best Practices for Receiving Goods in iBuy+ Invoice
Receiving Process

Invoice Training - Demonstration Video
GW iBuy+ Invoice - Training Session March 2019 Demonstration (VIDEO)

Invoice Micro-Video Tutorials
Approving an Invoice (VIDEO)
Check Profiles & Revise Profile Options (VIDEO)

Entering a Receipt without an Invoice (VIDEO)
PO Search (VIDEO)
Submit a Non-PO Related Invoice (VIDEO)
Submitting an Invoice for a New Supplier (VIDEO)
Submitting Assistance Requests to AP & Training Materials / Sessions (VIDEO)

Receiving Process

The process for submitting a receipt when not entering the receipt in conjunction with the PO Invoice submission process is demonstrated with the screenshots below.  Best practices for receiving goods in iBuy+ Invoice should be followed.

 

Starting new invoice receipt screenshot
Create new request screenshot
Find purchase order screenshot
Click on purchase order tab screenshot
Selecting line on PO to enter receipt screenshot
Entering receipt information screenshot
Screenshot showing receipt successfully entered

 

Procure-to-Pay
Office of the Executive Vice President, Chief Financial Officer & Treasurer

44983 Knoll Square
Suite 225
Ashburn, VA 20147

Procurement
Phone: 202-994-2500
P2Patgwu [dot] edu (P2P[at]gwu[dot]edu)

PCard
Phone: 571-553-0309
pcardatgwu [dot] edu (pcard[at]gwu[dot]edu)

Payables
Phone: 202-994-2500
P2Patgwu [dot] edu (P2P[at]gwu[dot]edu)

Global Travel Services
Phone: 571-553-4269
travelatgwu [dot] edu (travel[at]gwu[dot]edu)

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