The Approver Role

An Approver is the individual assigned to a Cardholder to ensure compliance with procurement card policies and with university fiscal and procurement rules by reviewing the transactions found on an expense report. A Cardholder cannot function as his or her own Approver. The Approver plays a critical role in ensuring the integrity of the procurement card program at the departmental level.  Approvers are responsible for:

• Attending P-Card training;
• Reviewing all online simulations for iBuy+ Expense Reporting Training;
• Monitoring transactions of assigned Cardholder(s) for appropriateness of purchase;
• Ensuring adequate transaction documentation, including explanation of business purpose for unusual purchases;
• Identifying possible violations of assigned Cardholder(s);
• Taking appropriate action if violations are found;
• Ensuring expense reports are submitted by the Cardholder within 30 days of the transaction date;
• Approving expense reports within 15 days of the submission date; and,
• Notifying the P-Card Program of changes in departmental program participants.