Sponsored Research Purchases

Purchases to be made from Sponsored Research funding are restricted to those that are part of the award’s Allowable Cost Schedule. The specific terms and conditions of each award also supersede any other provisions of this policy. Using a P-Card with Sponsored Research funds requires additional diligence and oversight by all departmental participants in the program. It is your responsibility to adhere not only to P-Card and GW Policy, but also to the Allowed Cost Schedule and any terms or conditions specific to your Award(s). Any charge that is found to be in violation of ANY of these policies or restrictions will be removed from the sponsored award and charged back to the cardholder’s home department. When requesting a P-Card for use with Sponsored Research, keep in mind that:

• All responsibility for ensuring that purchases are allowable under the terms of your Award lies with the Cardholder.
• All responsibility for assigning each transaction the proper Oracle alias and account number lie with the Cardholder.

IMPORTANT:  If you have questions as to whether or not a purchase is allowable or to which Oracle account and alias a transaction should be properly assigned, consult your Sponsored Research Administrator.