How Do I Make a Purchase

How Do I Make a Purchase? 

The P-Card can be used in every way that a credit card can be used: in a store, over the telephone, fax, Internet, etc. When making a P-Card purchase, a cardholder should:

• Ensure that the purchase is not restricted by GW policy (P-Card Policy), departmental policy, or any other university policy).
• Ensure that approvals when required have been obtained (e.g.. department head, OVPR, etc.).
• Be sure to tell the supplier that GW is tax exempt and present them with a copy of GW's Tax Exempt Certificate.
• Gather and retain all required supporting documentation for each transaction.
• Inform the supplier that they should forward all invoices, receipts, etc., directly to the Cardholder.
• Invoices, receipts, etc. must be attached as images in the iBuy+ Expense Reporting System when filing an expense report.