Federal Grants and Cooperative Agreements less than $10,000
A single quote is required for purchases under $10,000 however competition is encouraged.
Please check GW iBuy+ Goods and Services prior to engaging a new source of supply for a good or service that is currently under agreement with GW.
Supporting documentation:
1. Purchase Order Process:
- A quote from the supplier, keeping in mind that competition is encouraged but not required.
- If a service is requested, please include a Scope of work (SOW) or Specifications in the absence of a quotation that will be incorporated as part of the PO to create a contract between GW and the company. If assistance is needed in drafting these documents, please contact Procurement for samples.
- Payment will be processed via an invoice sent to AP.
If a new supplier is being used, they must register in iSupply prior to engaging in work for GW. If the supplier providing the service is an individual, first check the Worker Classification Form (WCF) Exemptions here. If the service being provided is not listed, please complete a WCF and send it to the Tax Department for review.
If the work being performed by an individual is being done outside of the United States, please complete an International Engagement Form. Guidelines for the use of this form are provided on the Tax website.
2. P-Card Payment Process:
- If you would like to pay for a services contract via P-Card, please forward a $0 requisition to Procurement with the contract and information requested in item 1. Procurement will review and route the document for legal and risk review. Once we have executed the agreement, you are able to use your p-card for payment. No WCF form is needed.
- A copy of the contract, invoice and receipt for payment should all be attached to the transaction in iBuy+ when reconciling the card charge.
- Do not pay for services from international individuals on a p-card.
For questions, please call 4-2500 or email procure
gwu [dot] edu for assistance with your purchase.