Federal Contracts $3,500 to $149,999

Purchases for services, supplies, and equipment for any item or group of similar items between $3,500 and $149,999 from federal contracts follow the procedure below. Purchases must not be split to avoid this threshold.

Three quotes are required to demonstrate competition.  If the procurement process is handled by the requesting department, a Justification and Approval Form must be attached to the requisition documenting the process followed leading to the award.

If Procurement is handling the solicitation, a requisition in the budgeted amount of the contract, along with a completed Requirements Document and a list of suggested sources (if known) should be sent to Procurement via EAS.

Sole-Source or non-competitive awards are procurements through the solicitation of a proposal from only one source.  

In accordance with the FAR, Section 6.1, Contracts may be awarded under Other than Full and Open Competition when one or more of the following circumstances apply:

1. When the supplies or services required are available from only one responsible source, (6.302-1)

2. Unusual and Compelling Urgency (6.302-2)

3. Industrial Mobilization; Engineering, Developmental, or Research Capability; or Expert Services  (6.302-3)

4. International Agreement (6.302-4)

5. Authorized or Required by Statute (6.302-5)

6. National Security (6.302-6)

7. Public Interest (6.302-7)

 If an award is to be made from a single quote or proposal at this dollar level, A Justification and Approval Form must be completed along with a Requirements Document and/or Scope of Work. 

Irrespective of the process followed, the above required information should be attached to a requisition within EAS (Oracle R12) and be forwarded it to Procurement for further action.  Once received, a Procurement representative will contact you with a timeline for the procurement to occur.