For contract review and signing where the vendor will be paid using departmental P-Card, proceed as below:
Submit a requisition for $ 0.00.
Leave the vendor name field blank or select GW PROCUREMENT FOR P-CARD CONTRACTS ONLY (vendor id# 449074)
Choose “Goods” for the requisition Line Type even if the request is for services – this is applicable for $0 contract review requisition only
In requisition line description space – put “requisition is for a contract review and signing only. Payment to be made by PCard.” Also, state the funding source (University, federal or nonfederal sponsored funds) and provide the name of the person whose P-Card will be used for the payment. Together with the contract/agreement draft for review, attach supporting documents according to the Procurement Guideline Matrix; e.g. Quotes/Proposals and COI, etc.
Depending on the funding source and the dollar threshold per the matrix, attach justification and approval (J&A for federal funds) or supplier selection memo (SSM for non-federal fund) form if applicable unless exempt from Procurement action or it was sourced through full and open competition by Procurement
Include point of contact for the vendor (name and email address) so contracts edits or/and the signed contract can be forwarded
Note: Remember to attach the fully executed contract to all expense reports associated with this contract in Concur.