Contract Review Process for P-Card Use

For contract review and signing where the vendor will be paid using departmental P-Card, proceed as below:

Submit a requisition for $ 0.00.

  • Leave the vendor name field blank or select GW PROCUREMENT FOR P-CARD CONTRACTS ONLY (vendor id# 449074)
  • Choose “Goods” for the requisition Line Type even if the request is for services – this is applicable for $0 contract review requisition only
  • In requisition line description space – put “requisition is for a contract review and signing only. Payment to be made by PCard.” Also, state the funding source (University, federal or nonfederal sponsored funds) and provide the name of the person whose P-Card will be used for the payment. Together with the contract/agreement draft for review, attach supporting documents according to the Procurement Guideline Matrix; e.g. Quotes/Proposals and COI, etc.
  • Depending on the funding source and the dollar threshold per the matrix, attach justification and approval (J&A for federal funds) or supplier selection memo (SSM for non-federal fund) form if applicable unless exempt from Procurement action or it was sourced through full and open competition by Procurement
  • Include point of contact for the vendor (name and email address) so contracts edits or/and the signed contract can be forwarded

Note: Remember to attach the fully executed contract to all expense reports associated with this contract in Concur.