University Funds and Non-Federal Sponsored Projects $25,000 to $249,999

Purchases for services, supplies, and equipment for any item or group of similar items between $25,000 and $249,999 from university or non-federal sponsored research funds follow the procedures as outlined below. Purchases must not be split to avoid this threshold.

When using non-federal sponsored project funding or university funds and if the procurement process is handled by the requesting department, a Supplier Selection Memo must be attached to the requisition documenting the process followed leading to the award.

If Procurement is handling the solicitation, the requisition must give clear, precise direction and specifications to the Buyer. Procurement is happy to facilitate the solicitation process on behalf of the requesting school/department.

Sole-Source or non-competitive awards are procurements through the solicitation of a proposal from only one source.  If an award is to be made from a single quote or proposal at this dollar level, A Supplier Selection Memo must be completed.  

The above required information should be attached to a requisition within EAS (Oracle R12) and be forwarded it to Procurement for further action.  Once received, a Procurement representative will contact you with a timeline for the procurement to occur.