Federal Grants and Cooperative Agreements $10,000 to $249,999

Purchases for services, supplies, and equipment for any item or group of similar items between $10,000 and $249,999 from federally sponsored grants and cooperative agreements follow the procedure below. Purchases must not be split to avoid this threshold.

Three quotes are required to demonstrate competition.  If the procurement process is handled by the requesting department, a Supplier Selection Memo must be attached to the requisition documenting the process followed leading to the award.

If Procurement is handling the solicitation, the requisition must give clear, precise direction and specifications to the Buyer. Procurement is happy to facilitate the solicitation process on behalf of the requesting school/department.

Sole-Source or non-competitive awards are procurements through the solicitation of a proposal from only one source.  If an award is to be made from a single quote or proposal at this dollar level, A Supplier Selection Memo must be completed along with a requirements document and/or Scope of Work. 

Under Uniform Guidance, non-competitive awards may be used when one or more of the following cirecumstances apply:

1. The item is available only from a single source (this must be verifiable);
2. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
3. The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or
4. After solicitation of a number of sources, competition is determined inadequate

The above required information should be attached to a requisition within EAS (Oracle R12) and be forwarded it to Procurement for further action.  Once received, a Procurement representative will contact you with a timeline for the procurement to occur.