Procurement Card Cardholder Agreement

As the Cardholder, I agree to the following conditions regarding my use of The George Washington University Procurement Card.

1. Prior to the issuance of the P-Card, I will receive training and will abide by the requirements set forth in The George Washington University Procurement Card Program Policies and Procedures.
2. Although the Procurement Card is The George Washington University's property, it is issued in your name to allow you to sign for GW approved purchases. You may not allow any other person to use the card, and you agree to be responsible for any improper charges made against the card and take all necessary steps to safeguard the card. The Procurement Card cannot be transferred to another individual.
3. I understand that by using the Procurement Card, I will be making financial commitments on behalf of The George Washington University and that GW will be liable for all charges made with the Procurement Card by me.
4. I will strive to obtain the best value for GW when purchasing merchandise with the Procurement Card and agree to purchase from preferred/contracted vendors.
5. I agree to use the Procurement Card only for authorized purchases and in an appropriate manner, as defined in the Procurement Card Program Policies and Procedures.
6. I understand that should I make an unauthorized purchase with the Procurement Card or use the Procurement Card in an inappropriate manner or otherwise violate the Procurement Card Program Policies and Procedures, I will be subject to disciplinary action including possible TERMINATION OF EMPLOYMENT at The George Washington University and criminal prosecution. Should I fail to use this Procurement Card properly, I authorize GW to deduct from my salary or from any other amounts payable to me, an amount equal to the total of the impermissible charges including any finance charges up to 12% per annum. If GW initiates legal proceeding to recover amounts owned by me under this Agreement, I agree to pay legal fees incurred by The George Washington University in such proceedings.
7. I understand that GW will monitor and audit my use of the Procurement Card.
8. I understand that Procurement Card expenses not submitted within the 60 day timeframe will be considered a personal cost and may be reported as taxable income on my W-2 in accordance with IRS accountable plan regulations.
9. I understand that ATM Cash Advances from my Procurement card must be accounted for or reconciled within thirty days after I return from travelling and any unused cash advance must be repaid within sixty days. Failure to repay may result in the amount being added to my taxable income and reported on my W-2.
10. I agree to return the Procurement Card to an authorized GW representative, as defined the Procurement Card Program Policies and Procedures, immediately upon the request of the Procurement Card Program Manager or upon my transfer to a different department or upon termination of my employment at The George Washington University.
11. I agree to comply with the software and SaaS security assessment requirements of The George Washington University as found on the P-Card Website when acquiring software and SaaS items.

If the Procurement Card is lost or stolen, I agree to notify the Procurement Card Program Manager and the issuing bank immediately.

I have read this agreement, understand it and agree to be bound by it, and any subsequent amendments or addenda, for as long as I am Procurement Cardholder at The George Washington University.