Stipend Resources

The Stipend Management Application (SMA) is used to create, monitor and approve stipends that are authorized at the departmental level and to submit for payment the amounts necessary to fulfill the university’s commitment toward these students. SMA provides:

  • An automated workflow to ensure that stipend payments are approved by the correct individuals
  • A mechanism for restricting the creation and approval of stipends that do not follow the appropriate approval path
  • Departments the ability to make changes to existing stipends online
  • Departments the ability to approve and release payments monthly prior to the due date

Accessing SMA

To access the SMA, go to myGW portal and complete the following steps:

  1. Click on Sign In at the top left corner of the page.
  2. Click on the Tools and Resources tab.
  3. Click on the Stipend Management Application (SMA) link located at the top right corner in the Enterprise Systems section.

Have a question or need assistance? Review our Stipend Resources, where you will find the Stipend Calendar, SMA Training information, approval instructions, and direct deposit information. If you are having a technical problem with SMA, submit a ticket with the Division of Information Technology Support Center.

Stipend Calendar

Stipends use a weekly payment cycle.  To be included in a weekly cycle, please release the stipends by Tuesday at 2 p.m.  Payments will be produced each Wednesday and be available at the Marvin Center for pickup each Friday.  Note:  Stipends not released by 2 p.m. each Tuesday will be paid on the next weekly payment cycle.
The benefits of the weekly payment cycle include more timely payments to students, elimination of monthly calendars, and reduction of the "on-demand" payment cycles when the stipends are not released timely.  Direct any questions to Rachel Waple.

SMA Training

An online tutorial is available as a training resource for the Stipend Management Application (SMA). To access the tutorial, go to myGW portal and complete the following steps:

  1. Click on Sign in at the top left corner of the page.
  2. Click on the Tools and Resources tab.
  3. Under Training Links, click Training, WebBased-SkillPort.
  4. Once logged into Skillport, click Catalog, then click Custom Curricula, and then Stipend.

This will provide you with tutorials and documentation currently available. Once you select the tutorial, click Play.

Step by Step Training:  As an approver in the SMA, instructions for how you handle notifications will depend on whether or not you are on campus.

Direct Deposit

Stipend recipients are encouraged to receive payments electronically. Simply complete the Authorization Form and return to GW's Payroll Services.