II. University Contracts and Transactions - Where to Start
Contract Process Guide
University contracts and transactions may be initiated in a variety of ways, but generally there are three (3) different contract initiation areas within the university. More detailed instructions on how to engage these offices are outlined in the following sections of this Guide.
Procurement and Travel Services
The purchase of most goods and services needed by the university community is managed by Procurement
See Section III of this Guide for further information
Specific University Office
Specific university offices manage specialized transactions. Examples include:
Sponsored projects/research
Gifs and bequests
IT products and services (software/hardware, SaaS, cloud, web based)
Personnel matters
Audio and video recordings on campus
Disposal of surprise property
International affiliation
Student Activities
Rental of space at the university
Construction, renovation and repair services
Use of university name or image
Patents, technology transfer agreements
Transportation
Entertainment services (for on campus events)
See Section IV of this Guide for further information
Office of the General Counsel
If a desired transaction is not handled by either Procurement or a specific university office, the matter should be brought to the attention of Office of General Counsel, such as:
Affiliations and collaborations
Professional services (e.g., auditors, search firms, or outside counsel)
Purchase and sale of specialized goods, such as works of art or relics
Nondisclosure and confidentiality
Publication agreements
Performance agreements
Educational database access
Liability waivers and releases
Amendments to existing contracts handled by OGC
Other unique or specialized transactions
See Section V of this Guide for further information
