Appendix B: Signature Authority Table

Contract Process Guide

According to university's bylaws, only certain individuals are authorized to contractually bind the university: the president, the provost, and the EVP CFO, or such other person or persons as may be authorized by the Board of Trustees.

  • The president and provost may execute contracts, faculty appointment letters or other instruments related to the management of the university's academic programs.
  • The president and EVP CFO may execute contracts and other instruments as required to conduct the university's business operations.

These officers of the university, in keeping with the terms of the bylaws, may delegate signature authority granted to their offices through delegation memoranda.

This table reflects grants of authority made by the president, provost, and EVP CFO to sign documents or bind the university through an agreement of the types described to those persons and positions identified in the table.

Sub-delegation of the authorities contained in this table is not permitted unless expressly indicated. Permitted sub-delegations must be made in writing and in accordance with the Contract Process Guidelines.

IMPORTANT INFORMATION FOR THOSE SEEKING TO EXERCISE SIGNATURE AUTHORITY:  Those who sign external agreements or attempt to bind the university without proper authority may become personally responsible for the agreement and maybe subject to university disciplinary action.

Requests to change the authorities delegated in this table should be directed to the Office of the President, or the Office of the Provost and Executive Vice President for Academic Affairs, or the Office of the Executive Vice President and Chief Financial Officer (EVP CFO), as appropriate. General questions concerning the scope of authority may be directed to the Office of General Counsel. This table will be reviewed annually.

Abbreviations used in this table
Provost and Executive Vice President for Academic Affairs Provost
Office of Risk Management Risk
Executive Vice President and Chief Financial Officer/Treasurer EVP CFO
Vice President for Research VPR
Office of Vice President for Research OVPR
Office of Senior Vice President and General Counsel OGC

The terms "contract" and "agreement" are used interchangeably in this table and refer to documentation that sets forth the acceptance of obligations on behalf of the university or a binding arrangement between two or more parties.

 

Bylaws of the University

Position/Title with Authority

Source of Authority for Delegation

Document/Contract
/Designation Types

Limitations

Sub-delegation

President

Delegated by Board of Trustees per the Bylaws

All contracts and other instruments on behalf of the university and receipts for any type of gift

 

Yes

EVP CFO

Delegated by Board of Trustees per the Bylaws

Contracts and other instruments as required to conduct the university’s business operations and receipts for any type of gift

 

Yes

Provost

Delegated by Board of Trustees per Bylaws

Contracts, faculty appointment letters, and other instruments related to the management of the university’s academic programs

 

Yes

Agreements related to Academic Programs

Position/Title with Authority

Source of Authority for Delegation

Document/Contract Types

Limitations

Sub-delegation

Provost

Delegated by Board of Trustees per Bylaws

Contracts, faculty appointment letters, and other instruments related to the management of the university’s academic programs

 

Yes

Deputy Provost for Academic Affairs

Delegated by Interim Provost per memo dated 01/08/2016

Academic agreements

Does not include faculty appointment letters, document related to faculty or investigator conflicts of interest or commitment, or agreements that involve expenditure of funds by the university.

No

International Programs

Associate Provost for International Programs

Delegated by Provost per memo dated 06/02/2011

Standard agreements related to international student exchange and direct enrollment

Must secure OGC and Risk review and approval of substantive changes to GW standard agreement; Does not include agreements with transfer of funds except where funds are used to pay tuition, room, and board for GW student or incidentals (i.e., travel and accommodations) that are the responsibility of GW

 

 

No

Schools and Academic Departments

Interim Dean, Columbian College of Arts and Sciences

Delegated by Provost per memo dated 07/01/2018

Affiliation agreements establish the relationship and set the terms by which Columbian College of Arts and Sciences students may participate in internships or externships at other facilities

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Dean, Graduate School of Education and Human Development

Delegated by Provost per memo dated 03/10/2014

Affiliation agreements related to the establishment of academic relationships and which set the terms by which Graduate School of Education and Human Development students may participate in internships or externships at other facilities

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Dean, School of Nursing

Delegated by Provost per memo dated 06/14/2013

Academic affiliation agreements related to clinical training internship or externships

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Vice President for Health Affairs and Dean, School of Medicine and Health Sciences

Delegated by Provost per memo dated 03/01/2017 (signed 2/28/2017)

Academic affiliation agreements related to clinical training internships or externships

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

Yes, to the senior associate dean for health sciences and to the senior associate dean for m.d. programs

Senior Associate Dean for Health Sciences, School of Medicine and Health Sciences

Delegated by VP of Health Affairs and School of Medicine and Health Sciences Dean per memo dated 03/02/2017

Academic affiliation agreements related to health sciences clinical training internships or externships

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Senior Associate Dean for M.D. Programs, School of Medicine and Health Sciences

Delegated by VP of Health Affairs and School of Medicine and Health Sciences Dean per memo dated 03/02/2017

Academic affiliation agreements related to medical education clinical training internships or externships

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Dean, School of Public Health and Health Services

Delegated by Provost per memo dated 06/14/2013

Academic affiliation agreements related to clinical training internship or externships

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Dean, Law School

Delegated by Provost per memo dated 06/16/2015

Affiliation agreements related to the establishment of academic relationships and which set the terms by which Law School students may participate in internships or externships at other facilities

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Dean, College of Professional Studies

Delegated by Provost per memo dated 06/16/2015

Affiliation agreements related to the establishment of academic relationships and which set the terms by which CPS students may participate in internships or externships at other facilities

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Dean, School of Engineering and Applied Sciences

Delegated by Provost per memo dated 06/16/2015

Affiliation agreements related to the establishment of academic relationships and which set the terms by which SEAS students may participate in internships or externships at other facilities

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Dean, School of Business

Delegated by Provost per memo dated 06/16/2015

Affiliation agreements related to the establishment of academic relationships and which set the terms by which School of Business students may participate in internships or externships at other facilities

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include agreements that involve the receipt or expenditure of funds by the university or international agreements

No

Agreements related to Business Operations

Position/Title with Authority

Source of Authority for Delegation

Document/Contract Types

Limitations

Sub-delegation

EVP CFO

Delegated by Board of Trustees per the Bylaws

Contracts and other instruments as required to conduct the university’s business operations and receipts for any type of gift

 

Yes

Deputy EVP CFO

Delegated by EVP CFO per memo dated 05/07/2014

Agreements with financial obligations of five hundred thousand dollars ($500,000) or less

Must secure OGC and appropriate collateral review and approval of agreements

No

Schools and Academic Departments

Provost and Vice President for Academic Affairs

Delegated by EVP CFO per memo dated 06/18/2014

Agreements related to business operations within the Office of the Provost with financial obligations of two hundred fifty thousand dollars ($250,000) or less

Must secure OGC and appropriate collateral review and approval of agreements

Yes, to the vice provost for budget and finance

Vice Provost for Budget and Finance

Delegated by Provost per memo dated 06/18/2014 (signed 06/23/2014)

Agreements related to business operations within the Office of the Provost with financial obligations of one hundred thousand dollars ($100,000) or less

Must secure OGC and appropriate collateral review and approval of agreements

No

Dean of Libraries and Academic Innovation

Delegated by EVP CFO per memo dated 08/10/2016

Agreements related to business operations with financial obligations on behalf of the university of fifty thousand dollars ($50,000) or less

Must secure OGC and Risk review and approval of agreements

No

Associate Vice President and Deputy Chief Information Officer for Academic Technology

Delegated by EVP CFO per memo dated 05/04/2010

Statements of works or orders made pursuant to an existing master service agreement

Must secure OGC and Risk review and approval of agreements

No

Director, George Washington Museum and The Textile Museum

Delegated by EVP CFO per memo dated 8/10/2016

Agreements related to museum purchases and loans including agreements for goods and services with financial obligations of ten thousand dollars or less; non-disclosure and confidentiality agreements; and loan agreements with other museums, entities, or individuals with financial obligations of ten thousand dollars or less using the standard template agreement

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Dean of the Student Experience

Delegated by EVP CFO per memo dated 08/13/2018

Agreements related to student activities and events held by Enrollment and the Student Experience, including speakers, performers, rental of off-campus space, and other entertainment related services, with financial obligations of twenty five thousand dollars ($25,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements

Yes, to an associate dean within Enrollment and the Student Experience

Interim Associate Dean of Students

Delegated by Dean of the Student Experience per memo dated 08/22/2018

Agreements related to student activities and events held by Enrollment and the Student Experience, including speakers, performers, rental of off-campus space, and other entertainment related services, with financial obligations of fifteen thousand dollars ($15,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements

No

Dean of the Student Experience

Delegated by EVP CFO per memo dated 08/13/2018

Housing license agreements with students for a duration of either a semester or a full academic year, and student groups for a duration not to exceed a semester

Must use OGC prepared and approved standard template agreements, or must secure  OGC review and approval of any changes

Yes, to the assistant dean of students for GW housing

Assistant Dean of Students for GW Housing

Delegated by Dean of the Student Experience per memo signed 08/17/2018

Housing license agreements with students and student groups for a duration of either a semester or a full academic year, and license agreements for use of residence halls for summer housing

Must use OGC prepared and approved standard template agreements, or must secure  OGC review and approval of any changes

No

Director, Nanofabrication and Imaging Center

Delegated by EVP CFO per memo dated 08/14/2017

Facility use agreements

Must use OGC approved standard template agreements, or must secure OGC and Risk review and approval of any changes

No

Vice President for Health Affairs and Dean, School of Medicine and Health Sciences

Delegated by EVP CFO per memo dated 08/13/2018

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include: international agreements or agreements and documents processed by OVPR, or agreements with Medical Faculty Associates or GW Hospital

Yes, to the assistant dean for finance, planning and fiscal operations

Assistant Dean for Finance, Planning and Fiscal Operations, School of Medicine and Health Sciences

Delegated by VP for Health Affairs and School of Medicine and Health Sciences Dean per memo dated 08/17/2018 (signed 08/20/2018)

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include: international agreements or agreements and documents processed by OVPR, or agreements with Medical Faculty Associates or GW Hospital

No

Dean, School of Nursing

Delegated by EVP CFO per memo dated 04/04/2017

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include: international agreements, or agreements and documents processed by OVPR, or agreements with Medical Faculty Associates or GW Hospital

No

Dean, Milken Institute School of Public Health

Delegated by EVP CFO per memo dated 04/04/2017

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include: international agreements, or agreements and documents processed by OVPR, or agreements with Medical Faculty Associates or GW Hospital

No

Dean, Graduate School of Education and Human Development

Delegated by EVP CFO per memo dated 12/12/2014 (signed 01/09/2015)

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and Risk review and approval of agreements; Does not include: international agreements or agreements and documents processed by OVPR

No

Dean, Elliott School of International Affairs

Delegated by EVP CFO per memo dated 06/20/2016

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and Risk review and approval of agreements; Does not include: international agreements or agreements and documents processed by OVPR

No

Interim Dean, Columbian College of Arts and Sciences

Delegated by Interim EVP CFO per memo dated 07/01/2018

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include: international agreements or agreements and documents processed by OVPR

No

Dean, School of Engineering and Applied Sciences

Delegated by EVP CFO per memo dated 12/12/2014 (signed 01/09/2015)

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and Risk review and approval of agreements; Does not include: international agreements or agreements and documents processed by OVPR

No

Dean, School of Business

Delegated by Interim EVP CFO per memo dated 07/02/2018 (signed 07/06/2018)

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include: international agreements, or agreements and documents processed by OVPR

No

Dean, Law School

Delegated by EVP CFO per memo dated 12/29/2014 (signed 01/09/2015)

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include: international agreements, or agreements and documents processed by OVPR

No

Interim Dean, College of Professional Studies

Delegated by EVP CFO per memo dated 02/26/2018

Agreements with financial obligations of fifty thousand ($50,000) or less

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements; Does not include: international agreements, or agreements and documents processed by OVPR

No

 

Athletics

Director of Athletics

Delegated by EVP CFO per memo dated 07/24/2014 (signed 12/10/2014)

Agreements with other schools for the purpose of scheduling athletic contests for the university’s athletic teams and the financial arrangements associated with such contests

 

Yes, to the associate athletics director/ administration

Director of Athletics

Delegated by EVP CFO per memo dated 12/15/2015 (signed 12/16/2015)

License agreements for the temporary use of university athletic facilities, including the Lerner Health and Wellness Center

Must use OGC approved form contract; must secure OGC review and approval of all agreements for use of the Lerner Health and Wellness Center

Yes, to the senior associate athletics directors /health & wellness; and /student development

External Relations

Vice President for External Relations

Delegated by EVP CFO per memo dated 12/15/2015 (signed 12/16/2015)

Agreements related to university communications and government relations, including agreements for goods and services with financial obligations of fifty thousand dollars or less; non-disclosure and confidentiality agreements; licenses for the use of university owned registered marks; and location releases permitting filming, photographing, or other types of recordings at or within university property without monetary exchange

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No, except for licenses for the use of university owned registered marks may be delegated to the associate vice president, and assistant director, marketing and creative services

Associate Vice President, Marketing and Creative Services

Delegated by VPER per memo dated 1/11/2016 (signed 1/14/2016)

Agreements related to licenses for the use of university owned registered marks

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Assistant Director, Marketing and Creative Services

Delegated by VPER per memo dated 1/11/2016 (signed 1/14/2016)

Agreements related to licenses for the use of university owned registered marks

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Associate Vice President, Events and Venues, External Relations

Delegated by EVP CFO per memo dated 01/08/2010 (signed 01/14/2010)

Agreements related to performances, services, and vendors for sponsored events

Up to $75,000; Must use OGC approved form contract or contract be reviewed and approved by OGC

No

Associate Vice President, Events and Venues, External Relations

Delegated by EVP CFO per memo dated 01/08/2010 (signed 01/14/2010)

License agreements for the use of event space located on campus by university and non-university parties

Must use OGC approved form contract

Yes, to the Director of Scheduling, Sales and Marketing or the Managing Director of the Marvin Center and University Conferences

Associate Vice President, Events and Venues, External Relations

Delegated by EVP CFO per memo dated 01/08/2010 (signed 01/14/2010)

License agreements for the use of Lisner Auditorium by university and non-university parties

Must use OGC approved form contract or contract be reviewed and approved by OGC

No

 

Procure-to-Pay

AVP, Procure-to-Pay

Delegated by EVP CFO per memo dated 05/09/2016

Placing orders and executing agreements related to the purchase of goods and services using the university’s standard terms and conditions prepared or pre-approved by OGC

Must secure OGC and appropriate collateral review(s) and approval(s) of (i) any changes to the standard terms and conditions; and (ii) vendor provided agreement documents

Yes, to the Director of Procurement, managers, and buyers within the Procure-to-Pay department

AVP, Procure-to-Pay

Delegated by EVP CFO per memo dated 01/09/2015

Agreements related to procurements made with funds from third-party sponsors through OVPR

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements

Yes, to the Director of Procurement, managers, and buyers within the Procure-to-Pay department

GW Information Technology

Chief Information Officer

Delegated by EVP CFO per memo dated 06/01/2018

Agreements with financial obligations of two hundred fifty thousand dollars ($250,000) or less; statements of work or orders made pursuant to an existing master services agreement; non-disclosure and confidentiality agreements; GWapp application agreements

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements

Yes, to the assistant vice president, planning and strategic initiatives for periods when the CIO will be absent from the office

Assistant Vice President, Planning and Strategic Initiatives

Delegated by Chief Information Officer per memo dated 06/02/2018

Agreements with financial obligations of two hundred fifty thousand dollars ($250,000) or less; statements of work or orders made pursuant to an existing master services agreement; non-disclosure and confidentiality agreements; GWapp application agreements

For periods when the CIO will be absent from the office, which will be conveyed to AVP by CIO.

Must secure OGC and appropriate collateral review(s) and approval(s) of agreements

No

 

Operations

Senior Associate Vice President for Operations

Delegated by EVP CFO per memo dated 05/31/2018

  • Contracts for construction and renovation projects, design, and planning, and professional services related thereto, up to $3,000,000
  • Contracts related to goods and services related to operational requirements, up to $500,000
  • Contracts for vendor enrollment in the GWorld Card program up to $500,000
  • Lease administration documents (not leases)
  • Limited notices to proceed (“LNTP”)
  • Real estate tax filings
  • Regulatory filings

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third-party agreements

No

Senior Advisor & Chief of Staff

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for related scope with financial obligations of up to fifty thousand ($50,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Director, Business Services & Staff Development

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for administrative related scope with financial obligations of up to twenty-five thousand ($25,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Director, Business Process Management

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for related scope with financial obligations of up to fifty thousand ($50,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Executive Director, Business & Auxiliary Services

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for related scope with financial obligations of up to fifty thousand ($50,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Director, Sustainability

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for sustainability related scope with financial obligations of up to fifty thousand ($50,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Director, Technology and Information Management

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for technology related scope with financial obligations of up to fifty thousand ($50,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Assistant Vice President, Facilities & Campus Development

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for construction, design, and development related scopes, as well as services and supplies required in the normal course of business, including construction and maintenance services and supplies, with financial obligations of up to two hundred fifty thousand ($250,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Executive Director, Facilities Maintenance

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders in the normal course of business with financial obligations of up to one hundred thousand ($100,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Director, Campus Development Management

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for design and development related scope with financial obligations of up to one hundred thousand ($100,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Director, Campus Planning

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for construction and development related scopes with financial obligations of up to fifty thousand ($50,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

Director, Facilities Resources & Planning

Delegated by EVP CFO per memo dated 05/31/2018

Agreements, LNTP, and change orders for construction and development related scopes with financial obligations of up to fifty thousand ($50,000)

Must secure OGC and Risk review and approval of (i) substantive changes to GW standard agreement; and (ii) all third party agreements

No

 

Finance and Fiscal Management

Associate Vice President, Tax, Payroll & Benefits

Delegated by EVP CFO per memo dated 05/02/2013

All federal and state tax documents

IRS Form 990 and 990-T; any state or federal tax form that requires signature of a corporate officer

No

Associate Vice President of Financial Operations

Delegated by EVP CFO per memo dated 11/17/2017

Sign debt payment agreements with former students

Maximum term of payment no more than four (4) years and with interest assessed on the debt is set at the university’s then-standard rate

Yes, to the university’s collection contractor, ECSI, for debts of $15,000 or less

 

Legal

Senior Vice President and General Counsel

Delegated by EVP CFO per memo dated 02/24/2014 (signed 02/25/2014)

Agreements to engage legal counsel, experts and other professionals relating to lawsuits and legal matters; and settlement agreements associated with pending or potential lawsuits or other claims in amounts not to exceed one hundred thousand dollars ($100,000.00)

 

Yes, to the deputy general counsel

Deputy General Counsel

Delegated by Senior Vice President and General Counsel per memo dated 03/07/2019

Agreements to engage legal counsel, experts and other professionals relating to lawsuits and legal matters; and settlement agreements associated with pending or potential lawsuits or other claims in amounts not to exceed one hundred thousand dollars ($100,000.00)

 

No

Research

Vice President for Research

Delegated by EVP CFO per memo dated 12/22/2014 (signed 01/09/2015)

Proposal applications, grant and contract documents related to sponsored research, which are funded by governmental units or by third parties

Does not include agreements with financial expenditure obligations on behalf of the university or for the procurement of goods or services by the university for sponsored projects.

Yes, to positions within OVPR as necessary to efficiently perform the functions of OVPR

Senior Associate Vice Provost for Research

Delegated by VPR per memo dated 09/28/2018 (signed 09/27/2018)

Proposal applications, grant and contract documents related to sponsored research, which are funded by governmental units or by third parties

Does not include agreements with financial expenditure obligations on behalf of the university or for the procurement of goods or services by the university for sponsored projects.

No

Director, Sponsored Projects

Delegated by VPR per memo dated 03/09/2015 (signed 03/10/2015)

Proposal applications, grant and contract documents related to sponsored research, which are funded by governmental units or by third parties

Does not include agreements with financial expenditure obligations on behalf of the university or for the procurement of goods or services by the university for sponsored projects.

No

Associate Director, Office of Sponsored Projects

Delegated by VPR per memo dated 09/26/2018 (signed 09/27/2018)

Proposal applications, grant and contract documents related to sponsored research, which are funded by governmental units or by third parties

Does not include agreements with financial expenditure obligations on behalf of the university or for the procurement of goods or services by the university for sponsored projects.

No

Senior Contracting Officer

Delegated by VPR per memo dated 09/26/2018 (signed 09/27/2018)

Proposal applications, grant and contract documents related to sponsored research, which are funded by governmental units or by third parties when the total value does not exceed ten million dollars ($10,000,000.00)

Does not include agreements with financial expenditure obligations on behalf of the university or for the procurement of goods or services by the university for sponsored projects.

Does not include any Level 3 agreements, agreements with unique compliance considerations, nor closeout or other documents that require Authorized Organizational Representative signature.

No

Contracting Officer(s)

Delegated by VPR per memo dated 09/26/2018 (signed 09/27/2018)

Grant and contract documents related to sponsored research, which are funded by governmental units or by third parties and utilize the Federal Demonstration Partnership (“FDP”) template with no special terms and conditions, and unfunded Non-Disclosure Agreements and Teaming Agreements related to sponsored projects.

Does not include agreements with financial expenditure obligations on behalf of the university or for the procurement of goods or services by the university for sponsored projects.

Does not include any substantive changes to the FDP template.

No

Assistant Director, Pre-Award Management

Delegated by VPR per memo dated 09/26/2018 (signed 09/27/2018)

Standard proposal applications related to sponsored research, which are funded by governmental units or by third parties, when the total value does not exceed ten million dollars ($10,000,000.00).

Does not include agreements with financial expenditure obligations on behalf of the university or for the procurement of goods or services by the university for sponsored projects.

Does not include any proposal applications with unique compliance considerations.

No

Assistant Director, Award Setup and Subaward Management

Delegated by VPR per memo dated 09/26/2018 (signed 09/27/2018)

Subaward agreements related to sponsored research, which are funded by governmental units and third parties, including modifications that are not substantive.

Does not include agreements with financial expenditure obligations on behalf of the university or for the procurement of goods or services by the university for sponsored projects.

Does not include any substantive changes, including special terms and conditions to the FDP subaward template.

No

Assistant Director, Post-Award Management

Delegated by VPR per memo dated 09/26/2018 (signed 09/27/2018)

No-cost extension and prior approval requests related to sponsored research, which are funded by governmental units and third parties.

Does not include agreements with financial expenditure obligations on behalf of the university or for the procurement of goods or services by the university for sponsored projects.

No

Director, Office of Entrepreneurship

Delegated by EVP CFO and VPR per memo dated 01/12/2012

Non-Disclosure Agreements (NDAs) related to potential sponsors of research or licensees of university patents

Must use OGC approved form contract or contract be reviewed and approved by OGC

No

Managing Director, Technology Commercialization Office

Delegated by EVP CFO and VPR per memo dated 04/29/2013

Non-Disclosure Agreements (NDAs) related to potential sponsors of research or licensees of university patents

Must use OGC approved form contract or contract be reviewed and approved by OGC

No

Agreements related to Gifts

Position/Title with Authority

Source of Authority for Delegation

Document/Contract Types

Limitations

Sub-delegation

President

Delegated by Board of Trustees per the Bylaws

All contracts and other instruments on behalf of the university and receipts for any type of gift

 

Yes

Vice President for Development and Alumni Relations

Delegated by President per memo dated 04/17/2018 (signed 04/19/2018)

Gift agreements for gift valued at less than one million dollars ($1,000,000)

Must secure appropriate review and approval under Development and Alumni Relations’ gift approval process

No

EVP CFO

Delegated by Board of Trustees per the Bylaws

Contracts and other instruments as required to conduct the university’s business operations and receipts for any type of gift

 

Yes

Senior Vice President and General Counsel

Delegated by EVP CFO per memo dated 02/24/2014

Receipts and releases for gifts that are related to bequests, annuity payments, distributions from trusts, or other payments that are subject to probate, surrogate or other court proceedings

 

Yes, to the deputy general counsel

Deputy General Counsel

Delegated by Senior Vice President and General Counsel per memo dated 03/07/2019

Receipts and releases for gifts that are related to bequests, annuity payments, distributions from trusts, or other payments that are subject to probate, surrogate or other court proceedings

 

No

Associate Vice President of Financial Operations

Delegated by EVP CFO per memo dated 03/07/2014

Gift annuity contracts with donors, receipts and gift acknowledgements related to donation of gifts to the university, and tax documents related to the reporting of donations and receipts of gifts, including IRS Forms 8282 and 8283

 

No

Dean of Libraries and Academic Innovation

Delegated by EVP CFO per memo dated 06/20/2016

Deeds of gift on behalf of the university for libraries where the value of the gift is five thousand dollars ($5,000) or less

Must use form contract as approved by OGC; Must consult with OGC and Risk on substantive changes to standard agreement; Treasury Management must be notified of contract

Yes, to the associate university librarian