Welcome to Gatekeeper

New Contract Management System

The University and the MFA have adopted a new contract management system called “Gatekeeper” that will improve the management of all third-party contracts related to the purchase of goods and services, review and execution of affiliation agreements, gifts, real estate and other types of agreements.  Gatekeeper will be the system of record for review, processing, execution, and timely notification of contract expiration and renewals. This new system will be housed on the P2P website for easy access when submitting new contracts for review or uploading legacy contracts for document retention purposes.

Gatekeeper use is mandatory and is available to GW faculty and staff and MFA staff who are involved in the routing of contracts/legal documents for review for their department.

The benefits of this system are:

  • Improved visibility and transparency into the Contracts Review Process. Users will be informed of the contract review status via email notifications throughout the review process. For example, you will be updated via email as the contract is moves through review by OGC, Risk Management, or the vendor until it is fully executed.
  • Improved tracking and reporting through Department-specific dashboards.
  • Centralized legacy contracts, making it easy to upload and search existing and legacy contracts for your department.
  • To serve as a comprehensive/centralized contract repository.
  • To enable better contract management through reminders and notices from the system.
  • Ensuring compliance with the University and MFA policies and contractual terms.
  • Improved internal collaboration by implementing a customized workflow designed to allow the intake of contracts and to route them seamlessly through various offices.

Get started!  See the steps below on how it works.

Submit a Request

  • Complete the online Intake Request Form - Click on the "Submit a Request" button below to start.
  • After submitting the completed request form, the Requester/Sender will receive an automated confirmation email. An assigned P2P Buyer will review the request for completeness and contact Requester if additional information is needed before a P2P Contract Management team member starts the review process.
  • Requestor will receive email notifications as the contract goes through the necessary review phases with the expert reviewer offices (e.g., OGC & Risk), vendor negotiation, and finally, contract execution phase.

Submit a Request

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Request an Account Setup

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Resources

Departmental Account Setup Request Form (PDF)

Non-Procurement Contracts List

Training

Training Sessions in WebEx

Thursday May 19 at 10am via WebEx

Thursday June 16 at 10am via WebEx

In-person Training

Available in Ashburn, VA and Foggy Bottom

Contact [email protected] or [email protected]

Training Videos and Presentation Slides

How to Submit a Contract Request (VIDEO)

Gatekeeper End User Training Presentation Slides (PDF)

How to Upload an Executed Contract (VIDEO)

Contract Review Information & Questionnaire

 

For more information, contact us by email: [email protected] or [email protected], or phone: 202-994-7470.


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