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Procure-to-Pay Resources

These documents provide guidance for specific transactions and activities that you may undertake on behalf of the university. View Procure-to-Pay specific forms as well as the University's Central Policy Website, which contains numerous university policies.

Additional Procure-to-Pay Forms

 

University Payables provides a number of forms and instructions for completing forms that may be required to carry out university business, including the Departmental Correction Form and Online Submission Form.

Procedure Manuals


Procurement Manual

This manual is designed for GW staff and faculty involved in requesting, ordering, receiving, and/or paying for goods or services needed by departments and schools. 

Contract Process Guide

This Contract Process Guide is intended as a reference to assist university employees in better understanding the processes and procedures associated with contracts and business transactions.

Procurement Policy

This policy establishes the fundamental requirements of the university’s procurement system that shall guide the responsible expenditure of university funds.

 

 

Payables Overview and Guidelines

Please review the Payables Overview and the additional guidelines provided for helpful information in regards to what University Payables needs from the departments for quick, effective processing.

 

 iBuy+ Invoice Quick          Reference Guide

The GW iBuy+ Invoice system (also known as Concur Invoice) automates invoice processing. This user-friendly system helps simplify and streamlines the processes for invoice submissions, approvals, payment status determination, and reporting. 

 

Payables Policies & Procedures

The university's Central Policy Website contains numerous university policies as well as guides and manuals. These documents provide guidance for specific transactions and activities that you may undertake on behalf of the university.

 

Payment Methods


University Payables uses the following payment methods, listed in order of preference, to remit payment to the university's suppliers. Payments are issued on Monday, Wednesday and Friday.